Microsoft Purview – like most Microsoft solutions – is both hugely powerful, but can be equally complex. In this short series of blogs, I’ll look to demystify Microsoft Purview, sharing some hints, tips, and lessons learned to help small and medium businesses manage their data in the cloud.
So what even is Microsoft Purview?
Microsoft’s tech stack can sometimes feel like alphabet soup – especially around security and compliance solutions. Purview is simply Microsoft’s answer to data governance and security. It’s a group of solutions, all aiming to manage how data is governed and protected in the cloud.
Purview solutions fall into three categories:
- Data Security – discovering and protecting sensitive data in both Microsoft 365 and connected solutions
- Data Governance – ensuring that data used in business processes is discoverable, protected, and trustworthy regardless of where it is stored
- Risk & Compliance – support organisations in reducing compliance risks, and meeting their regulatory requirements
Striking a balance between security and usability is a never-ending battle for businesses of all sizes. Very few, if any, organisations are deploying every Microsoft Purview solution. At the time of writing, Microsoft list twelve different Purview solutions – of these, 8 are at least partially included in Microsoft 365 Business Premium.
What are the key Microsoft Purview solutions?
So, with 10s of solutions, and thousands of configuration options, what solutions are well-managed businesses deploying to secure and manage their data?
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Information Protection – using Sensitivity Labels to classify and protect organisation data
Description of Sensitivity Labels
Data Lifecycle Management – using Retention Labels and Policies to enforce the retention and deletion of documents and files
Data Loss Prevention – prevent the inappropriate sharing, transfer, and use of sensitive information
Purview Audit – support the response to security incidents and investigations, supporting compliance obligations
eDiscovery and Content Search – search for and share information to be used as evidence in investigations and legal cases
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Every business can benefit from the Microsoft Purview solutions listed above – a well-managed, data-conscious business
Where do I get started?
Step 1 – turn on Purview Audit
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Step 2 – conduct a data audit and create a Data Management Plan
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